Sharepoint Visitors Can't Search Library

Cody Beard 5 Reputation points
2023-10-05T20:37:40.2266667+00:00

We have a user who has read only access to a document folder within a sharepoint site. The user can see all documents in the site but when they go to search the library, there is only a handful of items that ever generate. Library settings is set to allow library to appear in search results. Read permissions are allowed to search the library. Site Admin can search the library so I know the search function is working but it doesn't work for all. What am I missing?

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SharePoint
A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
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  1. Haoyan Xue_MSFT 20,506 Reputation points Microsoft Vendor
    2023-10-06T02:39:30.83+00:00

    Hi @Cody Beard ,

    It seems that a user with read-only access to a document folder within a SharePoint site is unable to search the library, even though the library settings allow it to appear in search results and read permissions are allowed to search the library. However, the site admin can search the library, indicating that the search function is working.

    1.Try to crawl and re-index a siteUser's image

    Please refer to:https://learn.microsoft.com/en-us/sharepoint/make-site-content-searchable

    2.Another reason could be file or folder-level security.

    Please refer to this article:One of the reasons why you or your users might not see certain files or folders (while others can) is because those files and folders might have unique security and permissions set at file or folder level

    I hope this information helps and have a great day!


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  2. Cody Beard 5 Reputation points
    2023-10-11T12:01:30.75+00:00

    I would like further assistance as it's still not working. Is there a universal setting within sharepoint admin to set users with Read Access only to be able to use search? I'm not sure what else to try to get this to work.